How to restrict collection access to specific users

💻 Environment/Context

Collection
User permission
Media access
Tag restrictions

In order for you to manage users permissions, you need to be an Admin on the platform.

If you're unable to follow any of the steps below, kindly reach out to your admin or refer to the Account Type Permissions Overview article for more information.

❓ Issue/Question

How do I create a collection and allow access only to certain users? I want them to only view and download media.

👌 Resolution/Answer

If you would like to make a collection available only to a specific group of users, you can do so by:
- Creating or selecting an Account Type for those users.
  - How to create a new account type?
- Assigning the relevant users to that Account Type.
  - How to change a User's account type
- Configuring all media access so that the media within the collection is available only to that Account Type.
  - How to change media access settings at scale?
  - How to check what account types have access to the media?

User permissions on the platform are controlled through Account Types. What a user can view, download, share, or manage depends on the permissions assigned to their Account Type. For users who should only be able to view and download media, ensure they are assigned to an Account Type with the appropriate permissions enabled (typically a Viewer Account Type).
- Introduction to Account Types

🔖 Notes

Another way to manage access is through tag restrictions. By assigning specific tags to media and controlling which users can access those tags, you can ensure that only selected users can view a collection while restricting access for everyone else.
- How do I add a tag restriction to a user?